PowerPoint Getting Started with PowerPoint

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When PowerPoint reduces text to fit a placeholder, the AutoFit Options button appears to the left of the placeholder. You can control the AutoFit feature for each individual placeholder, or you can configure it for all placeholders from the AutoFormat As You Type page of the AutoCorrect dialog box. To enter text in a placeholder 1.

Click the placeholder, and then enter the text. To demote the current text by one level 1. Pressing Enter next to a first-level entry in the Outline pane creates a new slide.

To change AutoFit settings for an individual placeholder 1. Click the AutoFit button that appears to the left of the placeholder to display the AutoFit Options menu. In the Format Shape pane, click Text Options. Display the Text Box page of settings. Click Do not Autofit, Shrink text on overflow, or Resize shape to fit text. To change the default AutoFit settings for all placeholders 1. On the AutoFormat As You Type tab, select or clear the options to automatically fit title text and body text to placeholders.

Or you might want to add arrows or graphic icons to convey meaning. You can insert a variety of nonstandard characters, including mathematical operators. PowerPoint gives you easy access to a huge array of symbols that you can easily insert into any slide. Like graphics, symbols can add visual information or eye-appeal to a slide.

However, they are different from graphics in that they are actually characters of a specific font alphabet—usually one of the Wingdings family of fonts.

The AutoCorrect and AutoFormat functions replace the key combinations with the symbols. Fonts might include Latin, Greek, Coptic, Cyrillic, and many other extended character sets. Position the cursor where you want to insert the symbol. On the Insert tab, in the Symbols group, click the Symbol button to open the Symbol dialog box.

In the dialog box, click the Font list, and then click a symbol font such as Symbol, Webdings, or Wingdings to display the characters of that font. Scroll the character pane up and down to display additional characters. If the symbol you want to insert is among those in this area, you can insert it from there.

To insert a special character 1. Position the cursor where you want to insert the special character. On the Insert tab, in the Symbols group, click the Symbol button. In the Subset list, click the subset of characters you want to display.

Add supplementary text to slides The size and position of the placeholders on a slide, and the formatting of the content within the placeholders, are dictated by the slide layout.

You can modify slide content, and you can reset modified content that is within the placeholders to the defaults by reapplying the slide layout. If you want to add text outside of a placeholder, you can create an independent text box and enter the text there.

You can move, size, and format text boxes by using the same techniques that you do with shapes. You can add supplementary text by inserting a text box Enter text on slides The text that you enter into a text box takes on the default formatting associated with text boxes. You can format the text by using all the usual text-formatting methods.

If your presentation must be compatible with these devices, avoid putting important information in text boxes. On the Insert tab, in the Text group, click the Text Box button. The width of the text box expands to fit what you enter on one line. On the slide, drag a box where you want the text box to appear, and then enter the text.

The box adjusts to the height of one line, but maintains the width you specified. When the text reaches the right boundary of the box, the height of the box expands by one line so that the text can wrap.

As you continue entering text, the width of the box stays the same, but the height grows as necessary to accommodate all the text. To set the default formatting for text boxes 1. Apply the formatting that you want to set as the default. Select the text box. But you can also create entire mathematical equations on a slide. You can insert some predefined equations by selecting them from a menu. Each equation has Professional and Linear forms.

The Professional form displays the equation on multiple line levels, whereas the Linear form displays it on only one line. PowerPoint uses the Linear form when you insert the equation in a bulleted list item, and otherwise uses the Professional form. The Professional and Linear form options are available by name in other Office apps If you need something other than these standard equations, you can build your own equations by using a library of mathematical symbols.

You build the equation by using the commands on the Design tool tab in the Equation Tools tab group. You enter the text for the footer in the Header And Footer dialog box Chapter 4: Enter and edit text on slides To add standard footer information to every slide in a presentation 1.

Then click Update automatically, and click the format you want to display the date and time in, or click Fixed, and then enter the date and time as you want to display them. Select the Slide number check box. Select the Footer check box, and then in the text box, enter the text you want to display at the bottom of the page. Click Apply to All. Move, copy, and delete text After you enter text, you can use standard techniques to change it at any time.

Selected text appears highlighted on the screen. To highlight text is to apply the Highlight character format. You can select content by using the mouse, using the keyboard, tapping, or combining multiple tools. When you select content, PowerPoint displays the Mini Toolbar, from which you can quickly format the selection or perform other actions, depending on the type of content you select.

This method is easiest to use when you can display the original location and destination on the screen at the same time. You can cut or copy the text from the original location to the Clipboard and then paste it from the Clipboard into the new location. There are multiple methods for cutting, copying, and pasting text. No matter which method you use, when you cut text, PowerPoint removes it from its original location. When you copy text, PowerPoint leaves the original text intact.

The available options vary depending on the type of content that you have cut or copied to the Clipboard. For example, when you are pasting text, the Paste menu includes buttons for adopting the destination theme, keeping source formatting, pasting unformatted text, or pasting the content as a picture.

Pointing to a button displays the paste option name in a ScreenTip, and a preview of how the source content will look if you use that option to paste it at the current location. The Clipboard is a temporary storage area that is shared by the Office apps.

You can display items that have been cut or copied to the Clipboard in the Clipboard pane. The Clipboard stores items that have been cut or copied from any Office app Chapter 4: Enter and edit text on slides You can cut and copy content to the Clipboard and paste the most recent item from the Clipboard without displaying the Clipboard pane.

If you want to work with items other than the most recent, you can display the Clipboard pane and then do so. If you make a change and then realize that you made a mistake, you can easily reverse, or undo, one or more recent changes. Doubleclick the icon of the slide whose bullet points you want to hide. Double-click again to redisplay the bullet points. To expand or collapse the entire outline at once, right-click the title of a slide, point to Expand or Collapse, and then click Expand All or Collapse All.

In addition to moving and copying text, you can also simply delete it. The easiest way to do this is by using the Delete key or the Backspace key. Format text placeholders The text placeholders on slide layouts provide a consistent appearance and location of slide content. However, if you want to draw attention to a slide or one of its elements, you can do so effectively by making specific placeholders stand out. When a placeholder is selected, the Format tool tab appears on the ribbon, because placeholders are actually text-box shapes that can be manipulated like any other shape.

You can outline or fill the placeholder, or add a visual effect to it, by using the commands in the Shape Styles group. Your changes affect only the selected placeholder, not corresponding placeholders on other slides. To select any amount of adjacent content, hold down the Shift key and then click at the end of the content that you want to select.

To select a word, double-click anywhere in the word. PowerPoint selects the word and the space immediately after the word, but not any punctuation after the word. To select a bulleted list item, click the bullet either on the slide or in the Outline pane. To select all the text on a slide, click its slide icon in the Outline pane.

To select all the objects on a slide, click in any placeholder, and then click its border, which becomes solid instead of dashed. Click the Select button, and then click Select All. To select a paragraph, triple-click anywhere in the paragraph.

To select non-adjacent words, lines, or paragraphs, select the first text segment and then hold down the Ctrl key while selecting the next text segment. Click anywhere in the window other than the selection area.

To cut text to the Clipboard 1. To copy text to the Clipboard 1. To paste the most recent item from the Clipboard 1. Right-click where you want to insert the text, and then in the Paste Options section of the menu, click a paste option. You can control the format of content as you paste it Move, copy, and delete text To move text 1. Drag the text from the original location to the new location. To copy text from one location to another 4 1.

Hold down the Ctrl key and drag the text from the original location to the new location. To display the Clipboard pane 1. On the Home tab, click the Clipboard dialog box launcher. To manage cut and copied items in the Clipboard pane 1. To paste all the items stored on the Clipboard at the same location, click the Paste All button at the top of the Clipboard pane.

To remove an item from the Clipboard, point to the item in the Clipboard pane, click the arrow that appears, and then click Delete. To remove all items from the Clipboard, click the Clear All button at the top of the Clipboard pane. At the bottom of the pane, click Options, and then click the display option you want.

Clipboard pane display options To undo your last editing action 1. To undo two or more actions 1. On the Quick Access Toolbar, in the Undo list, click the first action you want to undo. Word reverts that action and all those that follow.

You can change that number from the Advanced page of the PowerPoint Options dialog box. To delete only one or a few characters 1. Position the cursor immediately to the left of the text you want to delete. Press the Delete key once for each character you want to delete.

Position the cursor immediately to the right of the text you want to delete. Press the Backspace key once for each character you want to delete. To delete any amount of text 1. Select the text you want to delete. Press the Delete key or the Backspace key. For an individual paragraph, you can change these and other settings, which are collectively called paragraph formatting.

After clicking anywhere in the paragraph to select it, you can make changes by using the commands in the Paragraph group on the Home tab. In this dialog box, you can also indent individual bullet points without changing them to subpoints. In addition to changing the look of paragraphs, you can manipulate the look of individual words by manually applying settings that are collectively called character formatting.

After selecting the characters you want to format, you make changes by using the commands in the Font group on the Home tab. You can quickly apply formatting by clicking buttons on the Mini Toolbar After you format the text on a slide, you might find that you want to adjust the way lines break to achieve a more balanced look.

This is often the case with slide titles, but bullet points and regular text can sometimes benefit from a few manually inserted line breaks. To apply character attributes to text 1. To change text casing 1. On the Home tab, in the Font group, click the Change Case button, and then click the case you want.

Click More Spacing to display the Character Spacing page of the Font dialog box, and then specify the space you want between characters. To change the font color of existing text 1. Select the text you want to format. On the Home tab, in the Font group, click the Font Color arrow.

In the Standard Colors palette, click any color swatch. To convert bulleted list items to regular text paragraphs 1. Select the bulleted list items that you want to convert. To convert a bulleted list to a numbered list or a numbered list to a bulleted list 1.

Select the bulleted or numbered list items, and then click the Bullets or Numbering button, respectively. To change the style of bullets or numbering 1. Click the Bullets or Numbering arrow, and then click the style you want in the gallery.

To change the alignment of text 1. To align text against both the left and right edges, adding space between words to fill the line, click the Justify button. This option works only if the paragraph contains more than one line. To align text vertically at the top, in the middle, or at the bottom of the placeholder, click the Align Text button. Format characters and paragraphs 1. To change line spacing 1. On the Home tab, in the Paragraph group, click the Line Spacing button, and then click the spacing you want.

On the Home tab, click the Paragraph dialog box launcher to open the Paragraph dialog box. In the Paragraph dialog box, you can set alignment, indentation, line spacing, and paragraph spacing all in one place 3. To insert a line break in a paragraph 1. Unlike the somewhat clumsy WordArt of the past that inserted independent objects with rather garish designs, WordArt now consists of predefined artistic text effects that you can apply to any text or insert independently.

Applying a WordArt text effect retains the original font and font size but adds various font color, gradient, outline, dimensional, and reflection elements. These are simply text boxes that contain only the WordArt-formatted text. You can modify and format them just as you do any other text boxes.

As with other color effects, WordArt fill, outline, and glow colors are based on the presentation color scheme. If you change the theme or color scheme, these will automatically update to match other color scheme—controlled elements. Outline, fill, and effect colors all reference the current color scheme Chapter 4: Enter and edit text on slides The most interesting feature of WordArt formatting is the text effects that you can apply.

You can actually apply these text effects to any text, not only to text that has a WordArt format applied. Some of these are familiar concepts and others are unique to WordArt—in particular, transformation, which is reminiscent of the original WordArt options.

You can choose from several text effects, including Transform text effects, which result in a warping of the text In each of the text effect categories, you can choose a preformatted option or create a unique combination.

Select the text that you want to format. In the gallery, click the WordArt effect that you want to apply. To insert a WordArt text object 1. On the Insert tab, in the Text group, click the WordArt button. In the WordArt gallery, click the WordArt style that you want, to insert a text box that contains placeholder text in the middle of the slide.

Replace the placeholder text with your own text. To modify WordArt formatting 1. Select the WordArt object or formatted text. On the Text Fill menu, select a different color or a picture, gradient, or texture fill for the lettering. On the Text Outline menu, select a different color, weight, or pattern for the letter outlines.

On the Text Effects menu, modify the shadow, reflection, glow, bevel, rotation, or transformation of the text. Click the WordArt object to activate its handles. Drag the angle handles yellow circles to change the angles or curves of the text within the object. Drag the rotate handle circling arrow to rotate the object on the slide. Click away from the object to display the effect of your changes. Configure AutoCorrect options PowerPoint uses the AutoCorrect feature to identify and automatically correct many common capitalization and spelling errors.

You can customize AutoCorrect to recognize misspellings you routinely enter or to ignore text you do not want AutoCorrect to change. You can also create your own AutoCorrect substitutions to automate the entry of frequently used text. On the menu, click the appropriate correction option.

However, most misspellings are the result of erratic finger-positioning errors or memory lapses. You can use one of the following two methods to ensure that the words in your presentations are spelled correctly in spite of these random occurrences. By default, the PowerPoint spelling checker checks the spelling of the entire presentation—all slides, outlines, notes pages, and handout pages—against its built-in dictionary. To draw attention to words that are not in its dictionary and that might be misspelled, PowerPoint underlines them with a red wavy underline.

You can right-click a word with a red wavy underline to display a menu with a list of possible spellings and actions. You can choose the correct spelling from the menu, tell PowerPoint to ignore the word, or add the word to a supplementary dictionary explained later in this topic.

PowerPoint then works its way through the presentation. If it encounters a word that is not in its dictionary, it displays the word in the Spelling pane.

After you indicate how PowerPoint should deal with the word—by ignoring it, ignoring all instances of it, adding it to the supplementary dictionary, changing it to the suggested spelling, or changing all instances of it to the suggested spelling—it moves on and displays the next word that is not in its dictionary, and so on.

If PowerPoint flags a word or phrase that is written in another language, you can mark it as such. Then, PowerPoint will cease to flag that word or phrase as a misspelling. You can mark a flagged word or phrase as a foreign word Check spelling and choose the best wording You cannot make changes to the main dictionary in PowerPoint, but you can add correctly spelled words that are flagged as misspellings to the PowerPoint supplementary dictionary called CUSTOM.

You can also create and use custom dictionaries and use dictionaries from other Microsoft apps. Language is often contextual. The language you use in a presentation to members of a club is different from the language you use in a business presentation. You can then either click one of the suggested words or click Thesaurus to open the Thesaurus pane. Enter the text, and then click Find Next. Summary on tutorial Introduction to PowerPoint Computer PDF guide you and allow you to save on your studies.

Download the file. Really very presentation files Office Computer programming Web programming Database 93 Operating system 68 Mathematics 60 Graphics 56 Other 55 Network 50 Computer security 46 Computer architecture 23 design and analysis If you have cropped an image, the cropped area is now gone permanently.

To make the background of an image transparent , so it blends to your background, click on the image and go to the Picture Tools Format Ribbon.

Click on the Remove Background icon, then PowerPoint will guess which part of the image to remove shown below in purple , and bring up the Background Removal Ribbon. This Ribbon allows you to make adjustments to the area that will be removed. This tool does well with single color removal, but it can also work on more complicated backgrounds as well. You can play with the brightness, contrast, and color using the options in the Adjust Group or modify the shape, border and effect in the Picture Styles Group.

Call Number: eBook. Whether you are a beginner or experienced user, learn about features and discover and use some of PowerPoint’s functions. Print books in the library Visit the library to borrow a book. M W Mastering PowerPoint Made Easy features video lessons of introductory through advanced instruction.

Watch, listen and learn as your expert instructor guides you through each lesson step-by-step. During this media-rich learning experience, you will see each function performed just as if your instructor were there with you.

Reinforce your learning with the text of our printable classroom instruction manual pages , additional images and practice exercises. You will learn introductory through advanced concepts — from creating simple yet elegant presentations to adding animation and video and customization.

Whether you are completely new to PowerPoint or upgrading from an older version, this course will empower you with the knowledge and skills necessary to be a proficient user. We have incorporated years of classroom training experience and teaching techniques to develop an easy-to-use course that you can customize to meet your personal learning needs.


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Use this guide to learn the basics. Explore the ribbon. See what PowerPoint can do by selecting the Get free training, tutorials, and videos for Office. The instructions in this book assume that you’re interacting with on-screen elements on your computer by clicking (with a mouse, touchpad, or other hardware.